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Meetings and Minutes

In these unprecedented times, it’s never been more important for teams to seamlessly communicate digitally and never been truer than in the world of board management. Virtual meetings, board pack distribution and agenda preparation are now easier than ever to facilitate thanks to Shaparency.

Create and distribute Board Packs prior to meetings

Distribute agendas amongst the team

Effectively run meetings while taking minutes

Use our calendar integration to send out meeting invites

Distribute minutes for review prior to approval

Automatically store a record of attendance

Access past meeting information with ease

Cast votes on important topics in real-time

Meeting circle

Run your first meeting for free

We offer a 14 day free trial so you can set-up and run your first meeting for free.

Sign up and get started
Save time and money each month

Document Management & Electronic Signatures

The key to collaboration is ensuring that every team member has access to the right information. Securely manage your files in our central data hub and control who has access to it.

Similarly, if you have important documents which need to be signed, our handy electronic signature tool will save you time and money with unlimited signatures each month.

Company folders for team collaboration

Personal folders only you can access

Meeting folders which store all associated documents

Unlimited document signing and electronic signatures

Send signatures to members and non-members

Complete audit trail for every signed document

signature Sign your first document today

Real-time Voting

With our handy voting tool, you can create vote workflows which suit you. We’ve tailored the experience to be conducted both within a meeting and as a standalone activity. You control how you share and gather votes with our handy privacy and configuration options. .

Make important decisions that count

Create multiple resolutions and polling options

Keep poll results private

Keep your voters anonymous

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capterra 5star trustpilot 5star
I have been using the Smart Sign function to sign contracts. Its very easy to use and the recipient can sign and return the document using their mobile phone. The chat function on the website has been very useful to support me when trouble shooting.
Ane B, Project Support Officer
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Flexible Permissions

We appreciate the importance of controlling who has access to various modules, functions and actions within the platform. With our newly improved permissions, you have the complete control to enable how your users interact with Shaparency. We’ve grouped permissions into basic, view, edit and administration roles with the added benefit of completely customisable roles to give you total control.

Choose standard roles or customised

Easily assign roles to users

Manage users by groups

Easily deactivate users when needed

Book a demo to see permissions in action

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